World Backup Day: How to secure your cloud backups
World Backup Day is an important reminder to businesses that no one is immune to the risk of data loss, whether it's due to a natural disaster, a cyberattack, or simply human error. That's why it's so important to have a robust cloud backup solution in place and to make sure those backups are secure all the time. In this blog, we'll discuss five tips for keeping your cloud backups safe and secure.
1. Audit and update sharing permissions
Cloud storage services offer convenience and flexibility for many users, as it enables file sharing and collaboration. However, remember that sharing your data can open you up to unauthorized access if someone else finds those share links. For added security, keep tabs on your file-sharing options with a routine audit of authorized users and what data they’re allowed to access.
2. Implement a strong password policy and MFA
Having in place a strong password policy that requires users to use unique and complex passwords for every account adds an extra layer of security. Complex passwords are also much more difficult to crack than simple ones, making it nearly impossible for hackers or other malicious actors to decode them and gain access to digital assets.
Also, implementing multifactor authentication (MFA) can help you secure your cloud backups further. MFA requires users to input additional verification factors before they can gain access to your cloud storage and apps, making it even more difficult for unauthorized users to get to your confidential data.
3. Check connected apps
Regularly check third-party applications connected to your cloud storage. These apps may not have the same security protocols in place, or none at all, which allows hackers access to your backups.
Additionally, even if a third-party app appears legitimate, it could still contain malware that could be used to infiltrate your cloud storage and steal or manipulate sensitive data. Therefore, it’s crucial to stay vigilant by checking connected third-party apps for updates, security patches, and the like on a regular basis.
4. Clear your recycle bin
Many cloud storage solutions have a "Recycle Bin" feature that temporarily stores deleted data, allowing users to easily restore deleted files and folders within a given timeframe. While this is a convenient feature, care must be taken to ensure that sensitive files are completely removed and erased. Companies may face far-reaching repercussions if unauthorized users get their hands on sensitive information in the recycle bin.
To avoid such disasters, it's important to take extra measures while deleting sensitive information such as making use of encryption technology or using data wiping applications. This way, you can ensure that deleted information is truly lost forever and remains safe from prying eyes.
5. Deactivate or disconnect devices
With the prevalence of cloud storage services, anyone can access or download the same file on their phone, laptop, tablet, or some other device. However, most users don't realize how important it is to sign out of apps properly when switching devices. Disconnecting through an app itself is standard practice, but it’s also an absolute necessity to sign out from whatever browser you were using.
If you leave your device connected to your cloud backup storage, it may still store sensitive information and be accessed from anywhere. This can put your data at risk, as your device may be stolen or hacked, giving cybercriminals unfettered access to your critical data.
Data loss can be a major disaster for companies of all sizes, but with the right measures in place, it doesn't have to be. If you’re looking for help creating and maintaining a secure cloud backup solution tailored to your company’s needs, we have cloud experts ready to assist you. Contact us today.