Why is app overload an issue and how can you address it?
Businesses use apps to engage with customers and improve productivity. However, with the increasing reliance on apps, app overload issues are emerging. Read on to learn more about why app overload can be bad for your business and how you can address it.
Why having too many apps is bad for business
App overload is an issue that many businesses face. It stems from the use of a large number of different apps to get work done. Having to keep track of many different programs can be overwhelming for users and can lead to other issues, such as the following:
1. Productivity loss
Switching between multiple apps can cause you to lose focus, which can lead to a decline in productivity. It also wastes a lot of time that could have been spent getting tasks done. If you’re constantly going through multiple screens to find the right program for the task at hand, it’s time to see if there are better solutions that would help you work more efficiently.
2. Communication breakdowns
When employees have to manage important information like documents, images, links, or messages across multiple platforms and applications, it's easy for data to get lost. It will take up both your time and energy trying to look for what you need in a scattered mess of apps and solutions. Figuring out the right channel to use can also take up time and even contribute to communication breakdowns.
And when your communication apps are too cumbersome or complex, employees may resort to using other, simpler modes of communication such as text messaging or phone calls. This might just mean you're spending on maintaining apps that are not being fully utilized.
3. Increased fatigue and stress
The Asana Anatomy of Work Index 2021 report reveals that American workers are switching between 13 apps at least 30 times each day on average. This can easily lead to an immense amount of mental stress. This intense cognitive strain, coupled with not having the power to select what apps or tools to use, can put users on the fast track to burnout.
Addressing app overload concerns
With more of daily workflows happening on digital platforms, it’s more important than ever for business leaders to take steps to prevent app overload. Here are a few practical tips to combat app overload in the workplace:
1. Review and analyze usage
To ensure optimal productivity and efficiency, it is important to review your business’s communication tools critically. Ask yourself: Are they necessary? What value do they bring to my organization? Once you’ve answered these questions, you can start streamlining your apps. Get rid of apps that are unnecessary, which may include apps with overlapping features, those that are outdated, or those incompatible with your current system or programs.
2. Reconsider the cost
Analyzing the costs and benefits of your current software programs is a critical step to ensure you're maximizing efficiency. Make a spreadsheet for accurately tracking monthly subscription charges, so that you can compare your current apps with alternative applications available on the market. Additionally, ask how your existing apps can be scaled if and when your business grows.
3. Explore app integration tools
When it comes to selecting new software, look for one with a wide array of features. This will spare you from having to use separate applications, making organization easier and even increasing savings in the long term.
But if you really need to use multiple applications, there are several ways to maximize your workflow and efficiency. Explore app integration tools, as these can help make your workflow smoother by allowing different applications to share data and work together. By connecting separate software programs, you'll be able to effectively reduce the time it takes to complete tasks, increasing productivity levels.
4. Move to the cloud
Many businesses are switching to cloud-based applications due to their affordability and ease of use. These applications help simplify the user experience by reducing the need for installing and maintaining multiple software programs on each device in your organization.
Storing important information in the cloud ensures that your business’ valuable assets are secure and protected since the latest cloud-based solutions often come with sophisticated security protocols that protect data from unauthorized access. This peace of mind provided by cloud-based solutions allows stakeholders to focus on what really matters: growth and success.
5. Partner with IT experts
An IT consultant can assess your needs and make recommendations on which software programs will work best for your business. By working with an expert, you can ensure that your business is using the right tools and avoid app overload.
Don't put off dealing with app overload. Take a step in the right direction today and talk to us about what IT solution would work best for you!